What Is a Resignation Letter?

A resignation letter is a formal document that an employee submits to inform their employer of their intention to leave the job. It is typically short, professional, and includes key details like your last working day and reason for leaving (optional).

Writing a clear and polite resignation letter helps you maintain professionalism and preserve relationships—especially important for references or future networking.

What to Include in a Resignation Letter

1. Statement of resignation

2. Position you're resigning from

3. Final working date

4. Optional reason for leaving

5. Expression of gratitude

6. Offer to help with the transition

7. Formal closing

Professional Resignation Letter Template

[Your Full Name]  
[Your Address]  
[City, ZIP Code]  
[Email Address]  
[Phone Number]  
[Date]

[Manager’s Name]  
[Company Name]  
[Company Address]

Dear [Manager’s Name],

I am writing to formally resign from my position as [Your Job Title] at [Company Name], effective [Last Working Day, typically two weeks from the date above].

This decision was not made lightly, and I sincerely appreciate the opportunities for growth and development I’ve experienced during my time here. I’m especially grateful for [mention something specific you appreciated—e.g., team support, mentorship, flexibility].

I am committed to ensuring a smooth transition and am happy to assist in training a replacement or transferring responsibilities.

Thank you again for the support and guidance. I wish you and the team continued success.

Sincerely,  
[Your Full Name]

Tips for Writing Your Resignation Letter

• Keep it professional and polite

• Avoid negative language or complaints

• Give at least two weeks' notice unless otherwise required

• Send it via email or hand-deliver it to your manager

Email Version Template

Subject: Resignation – [Your Name]

Dear [Manager’s Name],

Please accept this email as formal notice of my resignation from [Company Name], effective [Last Working Day]. I’ve appreciated the opportunity to work with the team and value all I’ve learned here.

Let me know how I can assist during the transition. Thank you for everything.

Best regards,  
[Your Name]

When to Use This Template

• Resigning from a full-time or part-time job

• Submitting formal notice in writing or email

• Leaving on professional and positive terms

If your resignation is due to relocation, health, school, or a new opportunity, you can briefly mention it—but it's not required.

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